Planroom Coordinator

Planroom Coordinator

  • By robex_6mzh55 

Planroom Coordinator Job Purpose: Supports company operations by coordinating & maintaining work load & office systems necessary to assist Builders Exchange in planroom services

Planroom Coordinator Duties:

  • Maintains & responsible for planroom efficiency and appearance by planning and implementing office systems, layouts, equipment & supplies procurement.
    • Scan paper plans using the plotter
    • Convert electronic plans using Adobe & Universal Document Converter printer
    • Name plans and upload plans to server using specified computer programs
    • Maintain plotter with paper & toner, turn in plotter evaluation to supplier and order supplies as needed
  • Completes operational requirements as backup with receiving incoming blueprint orders & printing as needed; following up on work results.
    • Print all requested print orders in a timely fashion (plans, specs, addenda, etc)
    • Fill out print order request forms
    • Ensure proper plan delivery/pick-up, checking plans, checking member signature & payment form
    • Process shipping of plans as requested
    • Alphabetize print orders for accounting every Friday
  • Directly communicates with management team & other Exchanges by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
  • Assist / support staff & member walk-ins via phone & email
  • Data entry as required for maintaining planroom projects or adding plans and specifications to website.
  • Weekly cleanout of planroom boxes
  • Monthly cleanout of plans stored in basement
  • Answer phone/member questions via email/telephone
    • Troubleshoot – planroom issues online or physical planroom
    • Correspond with IT to troubleshoot online issues
    • Add / Remove users
  • Other tasks & duties as assigned


  • Sense of Urgency
  • Attention to Details
  • Ability to Manage Multiple Assignments
  • Following Standards Promoting Process Improvement
  • Communication & Informing Others
  • Prioritizing & Managing Processes
  • Inventory Control
  • Desire to work independently
  • Reporting Skills & Data Entry

Desirable Knowledge:

  • Strong PC skills i.e. Word, Excel, MS Outlook, etc.
  • Detailed oriented with ability to analyze construction reports
  • Proven ability to effectively prioritize work flow
  • Excellent interpersonal, written and oral communication skills
  • Ability to exercise good judgment, show initiative, be proactive and intuitive
  • High standards of ethics and confidentiality to handle sensitive information


  • Associates Degree or equivalent combination of education & experience
  • 2-5 years direct planroom / construction field experience