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AP Data Entry Specialist
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AP Data Entry Specialist

  • By Liz Mazzone 

JOB TITLE: Accounts Payable Data Entry Specialist
REPORTS TO: Accounts Payable Manager
Under the direction of the Accounts Payable Manager, the Accounts Payable Data Entry Specialist is responsible for timely and accurate data entry of vendor invoices and supporting documentation. This position communicates regularly with internal invoice approvers and external vendors, subcontractors and suppliers via phone and email.
• Compile, process and maintain accounts payable source documents electronically
• Able to process and enter up to 450 invoices per week
• Code invoices and attach support documentation
• Update and maintain vendor database including updating W9, vendor insurance and vendor service agreements
• Record sales taxes by calculating requirements on invoices
• Distribute Tax Exempt Certificates to subcontractors and material suppliers
• Communicate with vendors/suppliers and internal employees to resolve discrepancies
• Set up services (Phone/Internet/Electric, etc.) at job sites/turn off when job is over
• General Office Duties include filing, faxing, and mailing
• Backup Front Desk position when necessary
• Protect organization’s value by keeping information confidential
• Update job knowledge by participating in educational opportunities
• Process and follow-up on rush items
• Special projects as assigned
• 2+ years experience in accounts payable
• Accurate & fast data entry skills
• Ability to prioritize and to multi-task in a fast paced environment
• Ability to handle confidential information in a discreet, professional manner
• Eye for detail, accuracy is imperative
• Able to meet deadlines
• Excellent oral and written communication skills

• Excellent organizational and analytical skills
• Ability to be an effective team member and display initiative
• Proficient with MS Office 365, Timberline/TimberScan experience desired
• Familiar with construction industry a plus
• General math skills
• Work well with numerous distractions throughout the day
• Understands sales tax and exemptions

Please send resume and salary requirements to